Procurement

How does UNDP do business

UNDP Malaysia procures goods and services for:

  1. The implementation of projects and activities under its Country Programme Document 2008-2012, and 
  2. Maintenance and functioning of the UNDP Malaysia office

All procurement activities of UNDP are governed by the following four main principles:

Best value for money, which consists of the selection of the offer that best meets the end-users’ needs and that presents the best return on investment. Best Value for Money is the result of several factors, including quality, experience, the vendor’s reputation, life-cycle costs and benefits, and parameters that measure how well the good or service allows the organization to meet its social, environmental or other strategic objectives.

Fairness, Integrity and Transparency, which ensures that competitive processes are fair, open, and rules-based. All potential vendors should be treated equally, and the process should feature clear evaluation criteria, unambiguous solicitation instructions, realistic requirements, and rules and procedures that are easy to understand.

Effective International Competition, understood as giving all potential vendors timely and adequate information on UNDP requirements, as well as equal opportunity to participate in procurement actions, and restricting them only when it is absolutely necessary to achieve UNDP development goals.

In the best interest of UNDP, which means that any business transactions must conform to the mandates and principles of UNDP and the United Nations.

UNDP Malaysia may occasionally procure on behalf of other UN agencies. Procurement is administered by the  Procurement Unit, which is responsible for solicitation of offers, awarding and management of contracts and purchase orders.

This site is specifically designed to assist vendors who are looking for business opportunities with UNDP Malaysia. It displays information about our procurement principles, our frequently procured goods and services, and our procurement methods. Information on our current procurement notices and recently awarded contracts is equally available.

UNDP Procurement Procedures & Methods

UNDP Malaysia procures goods and services by using various procurement methods depending on the type, complexity, size and value of the project. Commonly used methods include:

Request for Quotation (RFQ)
An RFQ is an informal invitation to submit a quotation, usually for goods/services at a value between USD2,500 and USD100,000. Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer.

Invitation to Bid (ITB)
An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of USD100,000 or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder.

Request for Proposal (RFP)
An RFP is a formal request to submit a proposal, usually associated with requirements for services, which cannot be clearly or concisely defined, with an estimated procurement value of USD100,000 or more. Price is only one of several factor comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to UNDP.


In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (IAPSO or HQ) or locally.

Procurement notices

 

Vendor Registration

Thank you for your interest in registering with the UNDP Malaysia Vendor database. The UNDP Malaysia vendor database serves as a basis for invitation to participate in the process of competitive bidding when appropriate.

To submit your profile, kindly download and complete the Vendor Registration Form. To be considered for registration, it is important that potential vendors provide complete and accurate information.

Each application will be evaluated by the UNDP Malaysia Procurement Unit on the basis of experience and references, ability to perform, relevance of the goods or services, financial soundness of the vendor, and such other criteria as deemed appropriate.

Contact Us

Please forward all completed forms and financial reports to the following address:

United Nations Development Programme
Wisma UN, Block C,
Kompleks Pejabat Damansara,
Jalan Dungun, Damansara Heights
50490 Kuala Lumpur, Malaysia

Attention: Procurement Unit
Email: procurement.my@undp.org

Submitting a completed application through the site does not mean that you will be automatically included in the UNDP Malaysia vendor database. UNDP Malaysia will pre-qualify interested vendors. UNDP Malaysia reserves the right to accept or reject any application without thereby incurring any liability or any obligation to inform the affected parties.